Graduation FAQs

1. When should I submit my application for graduation and register for commencement?
If you successfully complete all of your classes and requirements for a bachelor’s degree by the Summer II term, you may be eligible to participate in the late April/early May graduation ceremony. In order to participate in the graduation ceremony, please complete the graduation application and select “YES” for the commencement dropdown menu by the end of Fall I.

2. What is the Residency requirement to be eligible for Graduation?
30 credits from Saint Leo for Bachelor's degree and 15 credits from Saint Leo for Associate's degree PLEASE NOTE: Only those eligible for a Bachelor’s degree are eligible to walk in the commencement ceremony.

3. Can online students participate in Commencement?
Yes! Each spring, the University has one formal graduation ceremony with academic regalia at the University Campus in Saint Leo, Florida. Center for Online Learning students earning a Bachelor's degree are invited to attend the Commencement Exercises held in late April or early May of each year The application deadline to participate in the Center for Online Learning Commencement exercises must be submitted before the end of Fall I.

4. How soon after I have finished my final classes will I be able to get an official transcript stating that I have completed all the requirements to attain my degree?
Transcripts are usually available 3 - 5 weeks from your conferral date provided there are no outstanding balances. Your conferral date is the first day of the month following the month in which you met your degree requirements. For, example, if you complete all of your degree requirements at the end of the October, your conferral date is November 1st.

5. Can I request a letter confirming I have finished my degree requirements prior to receiving my degree?
No, the Center for Online Learning does not provide documentation of degree completion prior to the official approval process conducted by the Registrar’s office. Diplomas are mailed 3 to 5 weeks after your conferral date if all financial obligations have been met. Transcripts are usually available 3 - 5 weeks from your conferral date provided there are no outstanding balances. Download and complete the Transcript Request Form to request a copy of your transcript. Please also remember that graduates will receive one free copy of their official transcript along with their diploma if all financial obligations have been met. The entire process without any outstanding balances,  is generally 8 to 10 weeks after your last course.

6. How do I know when my graduation application is being evaluated?
Once your final grades post, your student advisor will send you an email letting you know that you graduation application is being evaluated. You may also go to the “My Saint Leo” portal or go directly to eLion to check when your graduation application was sent to the registrar’s office for processing.

7. What if I miss the graduation deadline?
You may still apply. You may be charge a late fee of $50 and will receive a reduced amount of tickets. The amount of tickets changes each year due to the number of students walking.

8. What if I am not sure if I will be attending or not?
It is best to complete the commencement registration and be on the registrar’s list. It is more difficult to get on the list once the deadline has past and a fee will be incurred. In addition once you notify registrar that you will not attend they will remove you from the list and you will no longer have tickets allocated to you.

9. How do I apply and how much will it cost?
Application for Graduation, $105 Graduation Fee (Bachelor's Degree)

10. Can I participate in Graduation if I still have a balance on my account?
You must have met ALL of your financial obligation with the University. This means all payment agreements must be paid in full and your account balance must be zero for all terms that occur prior to the commencement ceremony.

11. Who do I contact if I have a Financial Aid issue or want to schedule a payment?
If you have a balance and believe it is related to financial aid issues; please contact financial aid at 800-240-7658. If you need to make arrangement to pay on your account please call Student Accounts at 352-588-6600. For assistance in person, please feel free to visit Trane Stop in the heart of Saint Edwards Hall.

12. Where can I stay in the area?
For additional information about local hotels. Click Here.

13. How do I pick up my cap and gown?
Your academic regalia will be ordered for you based on the information provided when you applied. You will be instructed later when and where to pick up your regalia. If you have a balance and believe it is related to Financial Aid Issues please contact financial aid at 800-240-7658. If you need to make arrangement to pay on your account, please call Student Accounts at 352-588-6600. For assistance in person, please feel free to visit Trane Stop. You must be financially clear in order to pick up your regalia and tickets. Meaning you must have a zero balance and have completed all necessary documentation for financial aid one week prior to commencement.

14. How do I get tickets?
The University will distribute an allotted amount of admission tickets to each graduate based on how many students are registered to attend. There is no charge for these tickets but no additional tickets are available from the University. If the commencement ceremony takes place in the Marion Bowman Center, baby carriers and strollers are not permitted in the building . Children 2 and older must have their own seats and therefore must have a ticket. The majority of the seating available in the Marion Bowman Activities Center is bleacher seating. Comfortable clothing and shoes are recommended.

15. What if I need more tickets?
The University can only distribute the allotted amount to all participating graduates.

16. Can I pay my Graduation Fee online?
The Graduation Fee can now be paid using eLion.
Go to the Student Menu under Financial Information and click on Student Billing Detail/Make a Payment. A charge must be showing before you can make the payment. When you submit your Graduation Application a charge is placed on your account by the Center for Online Learning within 24 hours of receiving the application.

17. When will I receive my diploma?
Your degree conferral date is a specific date authorized by the Board of Trustees for the release of your diploma. Bachelor and Associate degrees are conferred after each semester. For example, if you finish your degree requirements in October, then your conferral date is November 1st. Likewise, if you finish your degree requirements in December, then your conferral date is January 1st.
Diplomas are mailed 3 to 5 weeks from your conferral date, along with one copy of your official transcript if all financial obligations have been met. The entire process without any outstanding balances,  is generally 8 to 10 weeks after your last course.

18. How do I order an official transcript?
Saint Leo University may release official transcripts to a student or to others with the student's written permission. Requests for transcripts must bear the student's signature (required by the Family Rights and Privacy Act of 1974). There is a $7 fee for each official transcript.
Each request must contain the student's name, Social Security number, and the following specific information: Request Transcripts »

  • The program in which you were enrolled
  • When you attended
  • If you graduated
  • Your graduation date
  • The number of transcripts you want
  • Where they are to be sent
  • Phone number (so we may contact you, if necessary).

You may also fill out and mail our transcript request form.

The University will not provide a transcript of transfer credit until successful completion of course work at Saint Leo University. Transcripts should not be requested until the grade report for the preceding term has been received.

Master's and bachelor's degrees are conferred on the first of each month following the month in which you complete your final degree requirements. All incomplete work (I) must be completed by the conferral date. Transcript requests may be delayed until degree conferral has been completed. Graduates will receive one free official transcript with their diploma if all financial obligations have been met.

Students must be financially clear at the time the Registrar receives the transcript request for processing. If a student is clearing a financial obligation at the time of the request, clearance to release the transcript could take up to ten working days. If a student is financially clear at the time we receive the request, normal processing will be completed within three working days. All transcript requests should be ordered directly from the Registrar.

Mail requests along with a check, money order, or credit card information to:

Saint Leo University Registrar's Office - MC 2278
P.O. Box 6665
Saint Leo, FL 33574
When using a credit card, the following information is required:

  • Name
  • Credit card number
  • Type of card
  • Expiration date
  • Your signature

We accept rush requests via a fax to (352) 588-8390 when paying with a credit card only. Overnight delivery, Monday - Thursday, is available for an additional charge of $32.00.